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Patient guide
Preparing and sending your medical records
A good review depends on complete records. Collecting them early saves weeks and avoids repeat tests.
What to collect
- Pathology reports from every biopsy or surgery, and the slide or block details
- Imaging as DICOM files (the original scans on disc or a download), not only the written radiology report
- Recent bloodwork, ideally from the last few weeks, including tumour markers if used
- A treatment summary: surgeries, chemotherapy, radiation, immunotherapy, dates and doses
- Your current medication list and allergies
- Biomarker and genetic test results, such as molecular or sequencing reports
- Clinic notes from your oncologist, and a short history of your illness
Why DICOM matters
A written report is one doctor's summary. A specialist reviewing your case often needs to scroll through the original images to judge the tumour's size, position and nearby structures. Always ask for the images themselves, not only the report.
Hospitals often provide a disc or a secure link. Ask early, since images can take days to prepare.
A few practical tips
Name your files clearly, with the date and type, such as chest CT with date. Put newest first. Keep one master folder at home and send copies, never originals.
If a document is missing, tell us what is missing and why. We can often begin a review with what you have and ask for the rest later, but a complete set gives the clearest picture.
How to request records in Canada
Ask the clinic
Ask your doctor's office or the hospital's health records department for a copy of your file.
Fill in the form
Most hospitals require a signed release or request form. Imaging and pathology are often handled by separate departments.
Allow time
Requests may take days to weeks, and a fee may apply. Check with each provider.
Check completeness
Confirm that you have both reports and images, and every relevant date.
Ask for help
Your oncologist's nurse or navigator can often speed things up.
Translation
Chinese specialists can often read English medical records, especially imaging and laboratory reports. Narrative notes may need translation. We can arrange translation of key documents, and we tell you which ones matter. Do not delay sending records while you wait.
Privacy and consent
Your records are sensitive. We ask for your written consent before sharing them with any doctor or hospital, and we only share what is needed for your review. Please do not send records by ordinary email.
Use our secure upload. You can upload files in bulk and add short notes about what each one is.
Next step
How it works
See what happens after your records arrive.
Read more →Before you leave China after any treatment, ask for copies of reports and images and an English summary. Your Canadian team will need them.
Related pages
Sources: Government of Canada, Travelling outside Canada to receive medical care · Canadian Cancer Society, Getting a second opinion · CDC, Medical tourism
Last reviewed: 12 November 2026. This page is general information, not medical advice.
Sino Health Link is an independent coordination service, not a hospital. We do not diagnose, prescribe or treat. Licensed doctors make all medical recommendations and decisions with you.